A pre-registration number is often required for certain shipments, especially when dealing with customs or compliance-related processes. This number serves as an identifier for businesses that engage in international shipping and may need to meet specific regulatory requirements before transporting goods across borders
Some countries operate a Tax Pre-Registration scheme, for example, VOEC in Norway, GST in Australia, and so on. If you are registered for a Tax Pre-Registration scheme for the destination country and are shipping under the scheme rules, then you must provide the Pre-registration number for the destination country.
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Important
The pre-registration number is only relevant for shipments with the DDUincoterms. If not provided in the Create Shipment API request and the shipment incoterms are set to DDU, then any pre-registration numbers that are set for your account in the Customs Settings GUI are used.
In SAPIENT, you can add the pre-registration number to ensure compliance with international shipping regulations and customs processes. This number facilitates smoother clearance of goods at customs, reducing delays in shipment and helps maintain accurate records of shipments for auditing and tracking purposes.
To add a pre-registration number in SAPIENT, follow the steps as explained in the following procedure.
In the left navigation panel, select Customs Settings > Pre-Registration Numbers.
Accessing pre-registration numbers
In the Pre-Registration Numbers page that opens, select .
Accessing option to add pre-registration number
In the Add Pre-Registration Number form that opens, in the SHIPPING ACCOUNT block, from the dropdown menu, select the shipping account for which you want to add the pre-registration number.
Selecting shipping account
After, in the PRE-REGISTRATION NUMBER block that appears, enter the necessary information as explained in the following table.
Entering pre-registration number and its details
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Tip
In the following table, the mandatory fields are marked with an asterisk (*).
Element
Description
Shipping Location
From the dropdown menu, select the shipping location for which you want to add the pre-registration number.
You can also select All if you want to add a pre-registration number for all the existing shipping accounts.
Country
From the dropdown menu, select the specific destination country for which you want to add the pre-registration number.
You may select All if you want to include all the countries (that are, countries grouped by European Union or ROW categories).
Country Group
From the dropdown menu, select the country group for which you want to add the pre-registration number.
Note: If you have selected a specific country in the Country field, then in this field, select N/A. Otherwise, select either EuropeanUnion or RestOfTheWorld options. In this case, the Country field value is set to All.
Type*
From the dropdown menu, select any of the following types that you want to associated with your pre-registration number:
• OSS
• IOSS
• GST
• Other, please specify: choose this option, only if the type you want to specify is other than the ones mentioned in this dropdown field.
Other Type
This field is only available if you have selected the Other, please specify option in the Type field.
Enter the type that you want to associate with the pre-registration number you are adding.
Pre-Registration Number*
Enter your pre-registration number
Valid From*
From the date picker, select the date from which the pre-registration number you are adding is valid.
After entering the relevant information, select .
Once selected, the pre-registration number is added successfully and displays in the Pre-Registration Numbers list. You can now use this number in your Create Shipment request.
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Tip
If you want to remove the pre-registration number, then in the Pre-Registration Numbers list, next to the one you want to delete, select .
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