Value Added Tax (VAT) numbers are essential for businesses engaged in trading goods and services across different countries, particularly in the European Union. It allows businesses to charge or reclaim VAT on sales and purchases. On the other hand, The Economic Operators Registration and Identification (EORI) number is necessary for businesses involved in customs activities within the EU. It is used to identify traders in customs systems.
The VAT number ensures proper tax handling and compliance during cross-border transactions and the EORI number expedites customs clearance and reduces the risk of delays or complications at the border, ensuring smooth movement of goods.
Both numbers facilitate proper documentation and record-keeping, enhancing compliance with local and international regulations.
To add the VAT and EORI numbers in SAPIENT, follow the steps as explained in the following procedure.
In the left navigation panel, select Customs Settings > VAT and EORI Numbers.
Accessing VAT/EORI numbers
In the VAT and EORI Numbers page that opens, select .
Accessing option to add VAT/EORI number
In the Add VAT/EORI Number form that opens, in the SHIPPING ACCOUNT block, from the dropdown menu, select the shipping account for which you want to add the VAT/EORI number.
Selecting shipping account
After, in the VAT/EORI NUMBER block that appears, enter the necessary information as explained in the following table.
Entering VAT/EORI number and its details
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Tip
In the following table, the mandatory fields are marked with an asterisk (*).
Element
Description
Shipping Location
From the dropdown menu, select the shipping location for which you want to add the VAT/EORI number.
You can also select All if you want to add the VAT/EORI number for all the existing shipping accounts.
Country
From the dropdown menu, select the specific destination country for which you want to add the VAT/EORI number.
You may select All if you want to include all the countries (that are, countries grouped by European Union or ROW categories).
Country Group
From the dropdown menu, select the country group for which you want to add the VAT/EORI number.
Note: If you have selected a specific country in the Country field, then in this field, select N/A. Otherwise, select either EuropeanUnion or RestOfTheWorld options. In this case, the Country field value is set to All.
Type*
From the dropdown menu, select any of the following types that you want to associate with your VAT/EORI number:
• VAT
• EORI
VAT/EORI Number
Enter your VAT/EORI number based on the selection you have made in the Type field.
Valid From*
From the date picker, select the date from which the VAT/EORI number you are adding is valid.
After entering the relevant information, select .
Once selected, the VAT/EORI added successfully and displays in the VAT and EORI Numbers list. Now, if the user does not send the shipper VAT or EORI in the Create Shipment request, and the shipment incoterms are DDU , and a VAT or EORI number exists for the destination country or country group in the UI, then the VAT or EORI setup in the UI will be used for the shipment.
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Tip
If you want to remove the VAT/EORI, then in the VAT and EORI Numbers list, next to the one you want to delete, select .
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